Parent Volunteer Jobs
A fun and successful summer swim season requires the collaboration and cooperation of the entire Summerfield North community. The Stingrays need YOUR help!
When you register your child, you will be asked to volunteer for a variety of jobs associated with both home and away meets. These jobs are not just nice to do – most are required by TSA to ensure an official meet.
There is a great tradition of volunteering in the Summerfield North community. Most families sign up for a job (or two) each meet.
Each job has an associated point value. The three families with the largest number of volunteer points for jobs fulfilled by the end of the season will receive a prize. There are no requirements to accrue a specific number of points and no financial penalties for failing to volunteer.
How and When to Sign Up
To access the volunteering positions you signed up for at registration go to the CALENDAR page. Next, scroll down through the calendar to find the swim meets. Look on the right-hand side; you will see oval, green 'OPEN' buttons. Under that, click on 'Job Sign-Up'. Select/edit your job(s).
Volunteer Details
- A family’s volunteer commitment may be fulfilled by any adult member of the family or friend.
- Volunteers should check-in before the meet and check out after their assigned duty is complete with the volunteer coordinator in order to receive credit for their duty.
- If you cannot perform your volunteer duty, it is your responsibility to find a replacement and inform the volunteer coordinator.
- Each volunteer must complete their entire assigned duty.
- Every effort is made to keep your first choice of volunteer duties, but know that they can be adjusted throughout the season in order to fulfill the duties of each meet.
Home Meet Volunteer Positions
| Job | Description | # needed | Points awarded |
| Announcer | Announce upcoming events, scores, records, etc. TSA has a script available for guidance. | 1 | 2 |
| Breakdown | Helps take down tables, tents, parking lot rope after home meets | 3 | 1 |
| Clerk of Course | Organizing swimmers behind the starting blocks in the right lanes and heats. Record deviations from the original heat sheet (scratches, substitutions, lane changes, etc.) for reconciliation with timing data. | 2 | 2 |
| Concessions | Sell food and drinks during the meet | 7 | 2 |
| Floater/Sub/Shadow | Floater - fill in as needed Shadow - learn a new job (you won’t necessarily perform it, you’ll just be training on it) |
3 | 1 |
| Hospitality | Delivers water and/or snacks to meet officials, e.g., stroke and turn judges, timers, coaching staff. | 2 | 1 |
| Kid Pusher | Keeps track of younger swimmers and moves them to the Clerk of Course in time for their events. | 12 | 1 |
| Place Judge | Watches main event finishes and reports to the recorder the order of finish. (Unsure if this job will be needed this year with new system) | 3 | 1 |
| Recorder | Stands with the Place Judges and records the order of finish as viewed by the Place Judges. Record is then delivered to the Meet Administration table by a runner. | 2 | 1 |
| Ribbon Delivery | Hand heat-winner and meet participant ribbons to swimmers as they exit the pool for all heats in individual events except the main events (first heats). | 2 | 1 |
| Ribbon Writer | Records main event information on place ribbons via either handwritten or printed labels. Coordinates delivery of ribbons to the visiting team. | 3 | 2 |
| Runner | Picks up place judge records and DQ slips from meet officials during the meet and delivers them to the Meet Administrator. If timing sheets are used, collects those and delivers to the Meet Administrator. | 2 | 1 |
| Scorekeeper - Meet Administrator | Responsible entering meet information into Meet Maestro, or on scoring pages such as Place Judge record, Disqualifications and times if used. Scores can be generated from Meet Maestro, or tabulated on traditional scoring pages | 1 | 2 |
| Set up | Help set up tables, chairs, tent and blocks before meet, rope off parking lot | 3 | 1 |
| Starter | Starts each event and heat. TSA provides free STARTER TRAINING* at 2 clinics prior to the start of the season in late May or early June. | 2 | 3 |
| Stroke and Turn Judge | Verifies that main event heat athletes are swimming each stroke in accordance with TSA rules. TSA provides free STROKE & TURN CLINICS* prior the first meet in late May and early June. Alternatively, there is an option to pay for online training to be paid for by your club or individual volunteer. Link is on the website. Or a certified Stroke and Turn Judge Official can provide USA Swimming credentials prior to the start of first meet of the season. | 2 | 3 |
| Timers | Time swimmers in one designated lane, using manual stopwatches in each heat. | 6 | 1 |
| TSA Rep | TSA reps officiate the meet. One TSA Rep from each team will ensure TSA rules and guidelines are followed. Any disputes will be solved by the two TSA Reps on deck. | 1 | 1 |
| TOTAL number of positions to fill for a home meet: | 57 |
*For information about these clinics, please contact the volunteer coordinator at [email protected]
Away Meet Volunteer Positions
For AWAY meets, all the same jobs apply except we have NO:
- Announcer
- Break down
- Concessions
- Hospitality
- Recorder
- Ribbon delivery
- Starter